Once you have identified the records your organization wants to keep, the next step is determining how to maintain them. To best preserve your records, be sure to keep them in a dry, cool place. Moisture, excessive heat, and light can damage paper and audiovisual materials. When possible, avoid using rubber bands, staples, paperclips, tape, etc., which can damage paper when not stored in an ideal environment. Try to store records on steel shelving or cabinets rather than wood, which emits a gas that, over time, can be harmful to your documents.
If your organization lacks storage space, we encourage you to consider donating the records to Archives as an alternate to passing down the records from member to member each year,